Privacy Policy

Who we are

Suggested text: Our website address is:


Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Suggested text: If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users who register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights do you have over your data

Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

Suggested text: Visitor comments may be checked through an automated spam detection service.

At Saffron Walden Karate Club, we are committed to safeguarding the privacy of our website visitors and members. This Privacy Policy outlines how we collect, use, share, and protect your personal information in accordance with the UK Data Protection Act 2018 and the General Data Protection Regulation (GDPR).

1. Information We Collect

We may collect and process the following personal data:

  • Name and Contact Information: We may collect your name, email address, phone number, and postal address when you sign up for membership or contact us through our website.

  • Payment Information: If you make payments to us through our website, we may collect payment card details. Please note that we use secure payment processing services, and we do not store your payment card information.

  • Membership Information: We may collect information related to your karate club membership, including grading records, training attendance, and membership type.

  • Website Usage Data: We collect data on how you use our website, including your IP address, browser type, pages visited, and the duration of your visit. This information helps us improve our website’s functionality and user experience.

2. How We Use Your Information

We use your personal data for the following purposes:

  • To provide you with karate club services, including membership registration, grading, and event updates.

  • To process payments and manage your membership fees.

  • To respond to your inquiries and provide customer support.

  • To improve our website and services based on user preferences and behavior.

  • To send you promotional emails and newsletters, with your explicit consent.

3. Sharing Your Information

We do not sell, trade, or rent your personal data to third parties. However, we may share your information with trusted service providers and partners who assist us in delivering our services, such as payment processors and email marketing services. These third parties are bound by confidentiality and data protection agreements.

4. Security

We take reasonable measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is entirely secure, and we cannot guarantee absolute security.

5. Your Rights

You have the right to:

  • Access and obtain a copy of your personal data held by us.

  • Correct any inaccuracies in your personal data.

  • Withdraw your consent for marketing communications.

  • Request the deletion of your personal data, subject to legal obligations.

6. Contact Us

If you have any questions or concerns about our Privacy Policy or the data we hold, please contact us at [Insert Contact Information].

7. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Please check this page periodically for updates.

By using our website and services, you consent to the practices described in this Privacy Policy.